Using technology to make your business more efficient: top tips

The range of apps, merchandise and advertisements thrown at us about generation may be daunting. Have to you be the use of cloud? Could you figure better with a virtual whiteboard? Do companies gain greater prestige (and coins) if they buy their personnel iPads?

Organizations are regularly inundated with generation “solutions” – some fear that these answers may be pricey to shop for and time eating to teach in and roll out. So we accumulated collectively a panel of professionals to reply all of your questions during a stay Q&A.

Fee of technology
“How can my business come up with the money for these luxurious technology?” asked one worried CEO in the course of the Q&A. Tim Stone, vice-president of advertising for EMEA at Polycom, said: “Its desirable news for small businesses due to the fact all the formerly steeply-priced technology like video conferencing are now very a lot less expensive. For instance, you may now run excessive definition video conferencing on a cellular, tablet, Laptop or Mac as opposed to having to use a committed hardware tool, plus you could use cloud added video platforms to connect plenty of gadgets collectively on an in line with-user, in line with-month foundation instead of having to make investments and installation these systems yourself.”

Benjamin Dyer, founding father of the Powered Now app, said not having a good deal money can truely be a “huge tactical gain as it drives awareness”. The panel mentioned that technology which includes Google Medical doctors and applications like Skype are loose to run and set up and don’t need massive operating structures: you may get admission to those out of your phone and still get a substantial quantity of garage.

Matt Hunt, one of the founders of Apadmi, advocated Evernote for running collaboratively: “I really used Evernote without cost for approximately 3 months earlier than I upgraded to the paid model, and nonetheless best pay £4 a month.”

Another panellist, Michael Richards, chairman of Webexpenses, said free trials may be a wonderful way to get going on new apps and programs. “But you need to provide them proper time. Don’t simply load them up and dabble or it will likely be a waste of time.”

Team of workers schooling
Richards commented that most apps comply with a comparable structure so when you’ve discovered a way to use one, it’s smooth to learn the others. Mark Williamson from KPMG agreed: “Newer business technology have much extra purchaser experience, making them extra intuitive.”

Phil Robinson from Iris Software program rolled out an internet training platform for both customers and Workforce called openLearning. “It allows people to research in chunk-sized chunks and even take tests and benefit certificates. Our customers like it so I’d sincerely advocate the use of a web training machine.”


Hobnobbing with ability clients and competition is important if you’re an enterprise proprietor. But sometimes flying to a conference centre in Las Vegas is just too costly. The panel turned into requested how we can use technology to help with networking.

Too frequently accountants are unnoticed as human beings intrinsic to the networking manner, said Robinson. “Small organizations like to network and regularly their accountant can act as a key hub for networking and information sharing. We’ve covered an accountant directory on KashFlow to allow small groups to discover an accountant of their place or with specific information in their industry, that regularly approach that the accountant has many other clients in that equal enterprise, starting up an opportunity for networking.”

Stone said technology Have to be used by agencies to proportion knowledge. “One concept is the use of webinars and video meetings over the internet the use of a browser. Being in advertising we do this all the time to develop our network and client possibilities. We ran an academic webinar last month that attracted 800 registrations on a thrilling industry subject matter.”

One product that would boom at-work efficiency?
In case, you’ve only got a small budget, what’s the nice gadget to invest in?

Richards stated despite the fact that technology can be beneficial, from time to time just a whiteboard and a strong concept may be sufficient. “It very tons depends on the scenario. I’d recommend laborious all non-generation avenues first – maybe it’s a whiteboard! It’s critical to know not make the mistake of wondering that era will clear up the difficulty of negative enterprise practices. Get them as slick as you may then examine automating them.”

Others at the panel encouraged “bring your own tool” (BYOD). They stated they regularly paintings first-rate due to the fact humans are comfy the usage of what’s familiar to them. Stone makes use of this method: “The fashion in agencies these days is to have a BYOD coverage and let the employee selected the device that they sense maximum relaxed with. Most people convey more than one gadgets today, I’ve an Android smartphone, an iPad and a computer. I use each depending where I am and what I’m doing. Equally, important is to make certain that the applications that you want to run will work throughout more than one structures.”

A few human beings have ditched their computer systems all collectively. Benjamin Dyer says: “For human beings on the street I believe, as do lots of our clients, that a 3G related iPad is the best invention due to the fact sliced bread. Its now not for all people, But it’s fascinating talking to our customers which have ditched the computing device Pc and pc in favour of portability. There is an app for the entirety now, some are utter world elegance.”

As with any Q&As, an actual blend of thoughts and ideas emerged, however the most important theme changed into that technology is not too expensive for small agencies, networking the usage of technology is critical, and also you Must work on something device you locate most fun.